Job Details

Salary : $51,900.00 - $76,212.00 Annually

Location : Fargo, ND

Job Type: Full-Time/Regular

Job Number: 2024-U2-FGO-50-DC

Department: Unit 2 - Clerk of Court Office - Fargo

Opening Date: 09/24/2024

Closing Date: Continuous

General Summary or Purpose

We understand that compensation isn't a one-time discussion. Please see Compensation for more details on our compensation strategy.

Candidates selected for an interview will be required to take typing and grammar tests.
If you would enjoy reviewing documents to determine conformity to court procedures and rules and are obsessed with details and accuracy, this opportunity may be right for you.

The Ideal Candidate:

• Thrives in a highly structured, deadline-oriented and fast-paced environment.
• Enjoys applying many procedures and rules.
• Pays strong attention to detail ensuring accuracy of work.
• Gives excellent customer service.
• Easily adapts to changes.
• Shows initiative and dependability.

The Ideal Candidate Minimum Qualifications:

• High school diploma
  
• Requires a high school diploma and two years of related experience. Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.

Deputy Clerk of District Court Video - Realistic Job Preview

Testimonials/Work FAQs/Interesting Facts/Code of Conduct

Career Opportunities/Working at the ND Court System

Major Responsibilities & Essential Functions

Title of Immediate Supervisor: Clerk of Court I, II, III or IV or Deputy Clerk of District Court Supervisor
Accountable For (Job Titles): None
FLSA Status: Non-Exempt

The Deputy Clerk of District Court is responsible for performing and assisting other court personnel in duties associated with case management activities of criminal, civil, traffic, or other cases before the district court from initial filing to final disposition, and for assisting other court personnel in completing these duties. If assigned, makes a verbatim record of district and juvenile court proceedings using audio recording equipment, creates and maintains annotations/tags, notes appearances and essential events during the proceedings. Performs courtroom duties.

• Performs court operations involved in the scheduling, handling, and preparing of court calendars in accordance with the directives of the Clerk of Court.
• Receives and reviews incoming documents to determine conformity to court procedures, laws, and rules. Routes documents to proper offices and persons.
• Ensures that cases are assigned to judicial officers in accordance with the district's caseflow plan. Provides proper notice to parties of case numbers and judge assignments.
• Records incoming documents, case proceedings, and dispositions into the court's case management system. Processes court orders, notices, and reports in accordance with business practices and established procedures.
• Receives and records all fees, fines, bonds, restitution, or other receipts submitted to the Clerk of Courts Office. Generates checks, balances tills, prepares deposits, and assists with month-end financial activities.
• Receives, answers, and routes telephone calls to appropriate parties. Provides assistance to the public in their requests for information that does not involve legal advice, confidentiality, or right-to-know laws.
• Implements court procedures and rules and clerks hearings, as directed by the Clerk of Court. Organizes cases daily to ensure each judge attending court, and coordinates the court session with the judge, court security, attorneys, and parties to ensure it is managed and completed efficiently and effectively. Relates court documents to hearings and relates events to each other.
• Searches criminal, civil, traffic, and judgment records.
• Participates in the management of the District Court jury program.
• Ensures quality of court records by reviewing files and monitoring various reports so that the court's records are maintained accurately and timely.
• Accurately records court proceedings through the use of audio recording equipment in person or via remote recording. Responsibility also requires creating and maintaining annotations/tags, taking court notes during hearings to identify appearances, essential events, and to locate and play back prior testimony. May require travel to other counties within a unit for court proceedings assigned to a district judge or referee.
• Performs other duties of a comparable level or type.

Minimum Qualifications & Certification or Licensing Requirements

Requires a high school diploma and two years of related experience. Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.

Valid driver's license or evidence of equivalent mobility.

If assigned recording duties, then requires AAERT (American Association of Electronic Reporters and Transcribers) CER (certified electronic court reporter) certification or ability to obtain within one year of assignment. A comparable certification by another state court or federal court may be substituted for the AAERT certification.
Knowledge, Skill, & Physical Requirements

Knowledge Requirements:

• Knowledge of general office procedures.
• Knowledge of grammar.
• Knowledge and understanding of legal terminology, court documents, court routines, and operations.
• Knowledge of office etiquette.
• Knowledge of general laws, rules, policies, and procedures pertaining to the court.

Skill Requirements:

• Effective, courteous, and professional Interpersonal and customer service skills adaptable to a diverse range of individuals.
• Skilled in district court operations and routines of case processing and scheduling.
• Skilled in preparing and processing of legal documents, orders, judgments, or reports.
• Skilled in reading, understanding, and applying statutes and legal procedures/terminology.
• Written communication skills to prepare reports, memos, and letters.
• Strong attention to detail ensuring accuracy of work.
• Ability to efficiently organize and prioritize work to process court documents in a timely manner.
• Proficiently uses required software programs.
• Ability to work in a highly structured and fast-paced environment.
• Ability to quickly and positively adapt to frequent changes.
• Ability to show initiative.
• Must be dependable.
• Skilled in the operation and use of office equipment.

Physical Requirements:

• The essential functions of the job typically require: grasping, sitting, stooping, kneeling, standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements or other reasonable methods that accommodate an individual in completing the essential functions of the job.
• Work is performed in a comfortable office work environment.
• Employee is subject to some travel in the performance of the job. Employee has control over scheduling and travel arrangements and can adjust schedules due to adverse weather or travel conditions.
• Physical requirements can typically be characterized as Light: Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects.

The North Dakota Court System offers an excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals, visit:

01

I understand that the starting salary is $4,325 per month, and that my application will not be considered if the starting salary is not acceptable.

• Yes
• No

02

Have you applied for a position with the ND Court System before?

• Yes
• No

03

Did you graduate from high school or receive a GED Certificate?

• Yes
• No

04

Do you have any education, experience (work, volunteer, etc.), certificates, or training that would qualify you for this position?

• Yes
• No

05

If this question does not apply, state N/A. Please explain the education, certificates, or training that would qualify you for this position.

06

If this question does not apply, state N/A. Please explain the experience (work, volunteer, etc.) that would qualify you for this position.

07

Do you have any of the following degrees or certificates?

• Bachelor's degree in legal assistant, paralegal, or related legal studies
• Associate's degree in legal assistant, paralegal, or related legal studies
• Certificate in legal assistant, paralegal, or related legal studies
• Other bachelor's degree
• Other associate's degree
• Not applicable

08

Do any of the following positions apply to your work history? (If the first two apply, select worked as a paralegal or legal assistant. If the first three apply, select worked in a district clerk of court's office.)

• Worked in a legal setting with legal terminology or court rules, procedures, and functions
• Worked as a paralegal or legal assistant in a district court or a law office
• Worked in a district clerk of court's office
• None of the above

09

If this question does not apply, state N/A. Please state your position and describe in detail your experience working in a legal setting with legal terminology or court rules, procedures; and functions; as a paralegal or legal assistant in a district court or law office; or in a clerk of court's office.

10

How many years of general administrative work experience do you have? General administrative work experience includes a majority of the following duties: word processing; proofing; taking notes; filing, preparing and maintaining various forms, records, and documents; operating office equipment; scheduling; data entry; receiving, answering, and routing telephone calls; and assisting the public.

• None
• Some to less than 1 year
• 1 year or more

11

If this question does not apply, state N/A. Please describe in detail your experience in word processing; proofing; taking notes; filing, preparing and maintaining various forms, records, and documents; operating office equipment; scheduling; data entry; receiving, answering, and routing telephone calls; and assisting the public.

12

What is your level of familiarity with the following computer programs?

• None
• Basic ability to use Microsoft Word and Outlook
• Average ability to use Microsoft Word and Outlook
• Above average ability to use Microsoft Word and Outlook including experience in Excel
• Odyssey File & Serve

13

If this question does not apply, state N/A. Please describe in detail your experience with the above software programs.

14

Do you like to follow routines and structure or prefer autonomy in your work?

• I like work that has routines and structure.
• I like work that allows autonomy. (I can generally decide when and how I do the work.)
• I like a mixture of routines and structure and autonomy.
• None of the above.

15

If this question does not apply, state N/A. Please explain or give an example of why you chose the answer you did in the above question.

16

Do you enjoy tasks or work where attention to detail is critical?

• Yes
• Some
• No

17

If this question does not apply, state N/A. Please explain or give an example of when your attention to detail directly impacted the outcome of a task or project.

18

Is it important for you to be meticulous or accurate in your work?

• Yes, I double and triple check my work.
• It depends.
• No, I like the big picture and others be responsible for the details.

19

If this question does not apply, state N/A. Please explain or give an example of why you chose the answer you did in the above question.

20

Do you enjoy work that is predictable or consistent?

• Yes
• Some
• No

21

If this question does not apply, state N/A. Please describe your answer to the above question.

22

Please explain why this is a job you can see yourself doing.

23

Are you a current employee of the North Dakota Court System?

• Employed as a Deputy Clerk of District Court
• Employed in another position
• No

Required Question