Job Details

Salary : $54,504.00 Annually
Location : Fargo, ND
Job Type: Full-Time/Regular
Job Number: 2025-U2-FGO-69-JCAA2
Department: Unit 2 - Juvenile Court
Opening Date: 09/08/2025
Closing Date: 9/22/2025 11:59 PM Central

General Summary or Purpose
Candidates selected for an interview will be required to take typing and grammar tests.

If you are looking for a role supporting others and being a key person who ensures the office runs smoothly, this opportunity may be right for you.
The Ideal Candidate:

• Thrives supporting others and managing many pieces of information at the same time.
• Passionate about organizing.
• Enjoys applying procedures and rules.
• Pays strong attention to detail ensuring accuracy of work.
• Gives excellent customer service.
• Easily adapts and prioritizes duties.

The Ideal Candidate Minimum Qualifications:

• High school diploma; and
• Two years of secretarial experience. Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.

Major Responsibilities & Essential Functions
Title of Immediate Supervisor: Director of Juvenile Court or Juvenile Court Supervisor
Accountable For (Job Titles): None
FLSA Status: Non-Exempt

The Administrative Assistant-Juvenile Court provides a variety of administrative, secretarial, and support activities for juvenile court services or court referees. Duties, depending upon assignment, typically involve typing; processing and distributing documents in regards to hearings; scheduling of juvenile informal adjustment proceedings; answering department phones; maintaining department files and records; handling restitution payments; backup court recording responsibilities, or other administrative support activities in the office of assignment. If assigned, makes a verbatim record of district and juvenile court proceedings using audio equipment, creates and maintains annotations/tags, notes appearances and essential events during the proceedings. Performs courtroom duties.

• Answers department phones, greets visitors, screens telephone calls and correspondence, provides information, and explains policies and procedures or refers as appropriate. Opens and sorts office mail. Responds to requests for information at the request of the department or refers materials to the appropriate party.
• Arranges for the scheduling of informal proceedings with court officers and ensures all other parties are notified and all court documents are in order.
• Prepares, maintains, and disposes of case files. Receives and disburses restitution recording all monies received and disbursed.
• Prepares various statistical summary reports requested of the office.
• Accurately records court and jury trial proceedings through the use of audio recording equipment in person or via remote recording. Responsibilities also require creating and maintaining annotations/tags, taking court notes during hearings to identify appearances, essential events, and to locate and playback prior testimony. May require travel to other counties within a unit for court proceedings assigned to a district judge or referee.
• Drafts and prepares other correspondence using word processing software from dictation, handwritten documents, or verbal dictation.
• Receives incoming juvenile referrals; inputs data into the database; tracks and monitors court dispositions and updates case management records.
• Performs special projects and administrative functions as assigned. Tracks department expenditures and budget levels. Arranges conference calls, coordinates and sets-up video conferences, prepares meeting minutes, maintains general office files and databases, purchases office supplies, makes travel arrangements, prepares travel expense vouchers, notarizes documents, publishes legal notices in newspapers, and maintains and coordinates staff calendars.
• Performs other duties of a comparable level or type.

Minimum Qualifications & Certification or Licensing Requirements
Requires a high school diploma and two years of related experience. Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.

Knowledge, Skill, & Physical Requirements
Knowledge Requirements:

• Considerable knowledge of secretarial practices and procedures.
• Considerable knowledge of legal terminology, business English, punctuation, and grammar.
• Considerable knowledge and office systems, procedures, and equipment.
• Basic knowledge of electronic recording equipment.
• Considerable knowledge of word processing, database, and internet software.
• Considerable knowledge of court rules, procedures, and functions.
• Basic knowledge of law and legal principles.

Skill Requirements:

• Proficiently uses related software programs.
• Recordkeeping skills.
• Elementary legal research skills.
• Excellent grammar, writing, and proofreading skills.
• Effective, courteous, and professional interpersonal skills to deal effectively with all levels of personnel and the public.
• Strong attention to detail ensuring accuracy of work.
• Ability to efficiently organize and prioritize work.
• Ability to work in a deadline-oriented, constantly changing, fast-paced environment.
• Ability to quickly and positively adapt to frequent changes.
• Must be dependable.

Physical Requirements:

• The essential functions of the job typically require: grasping, sitting, standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements or other reasonable methods that accommodate an individual in completing the essential functions of the job.
• Work is performed in a comfortable office work environment.
• Employee is subject to some travel in the performance of the job. Employee has control over travel schedule and can adjust schedules due to adverse weather or travel conditions.
• Physical requirements can typically be characterized as Light: Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects.

The North Dakota Court System offers an excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals, visit:
01

I understand that the starting salary is $4,542 and that my application will not be considered if the starting salary is not acceptable.

• Yes
• No

02

Have you applied for a position with the ND Court System before?

• Yes
• No

03

Did you graduate from high school or receive a GED Certificate?

• Yes
• No

04

Do you have a degree in any of the following?

• Bachelor's or associate degree in legal assistant or paralegal studies
• Bachelor's degree in any of the social sciences, administrative, management, business, or related field
• Other bachelor's or associate degree
• A general secretarial, legal assistant or paralegal certificate
• Not Applicable

05

How many years of general administrative work experience do you have? General administrative work experience includes a majority of following duties: word processing; proofing; taking notes; filing, preparing, and maintaining various forms, records, and documents; operating office equipment; scheduling; data entry; receiving, answering, and routing telephone calls.

• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 6 years
• 6 years or more

06

In what type of position is your general administrative work experience from?

• Legal secretary/assistant or paralegal positions
• Secretary or administrative assistant positions
• Other positions which included the majority of the general administrative work as a primary function of the position
• Other positions which included the general administrative work as a result of completing primary duties
• Not applicable

07

If this question does not apply, state N/A. Please list the position(s) and describe in detail your experience in word processing; proofing; taking notes; filing, preparing, and maintaining various forms, records, and documents; operating office equipment; scheduling; data entry; receiving, answering, and routing telephone calls.
08

How many years of experience do you have working in a district court or law office?

• None
• Some to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 4 years
• 4 years or more

09

How many years of experience do you have working in a legal setting, other than a district court or law office, with legal terminology or court rules, procedures and functions?

• Not applicable, my experience is in a law office or district court
• None
• Some to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 4 years
• 4 years or more

10

If this question does not apply, state N/A. Please state your position(s) and describe in detail your experience working within a district court, law office, or related legal setting.
11

Do you have experience in providing direct customer service?

• Yes
• No

12

If this question does not apply, state N/A. Please describe in detail our experience in providing direct customer service.
13

Do you have any experience with the following? (You can only check one. The first listed is the most important to check if you have the applicable experience).

• Odyssey Case Management Program
• Odyssey File & Serve (electronic filing)
• Document management program or other case management program
• Not Applicable

14

If this question does not apply, state N/A. Please state where you worked while using any of the above programs and the names of the document management program or other case management program you have experience with.
15

What is your level of experience with Excel?

• None
• Basic ability
• Average ability
• Above average ability

16

What is your level of familiarity with the following computer programs?

• None
• Basic ability to use Microsoft Word and Outlook
• Average ability to use Microsoft Word and Outlook
• Above average ability to use Microsoft Word and Outlook

Required Question