Job Details

Accounting Clerk

Position Purpose

To ensure accuracy and integrity of the districts financial records by reconciling benefit billings and managing accounts receivable.

Responsibilities

Accounts Receivable/Facility Rentals

Priority: Essential Percent of Time: 40%

• Process all district accounts receivable invoices, including adventures for kids, and facility rentals.
• Manage receivable contracts for various lessor agreements associated with the district.
• Review outstanding invoices and follow up as needed to ensure timely collection of receivables.
• Process facility rental applications, issue contracts and invoices, collect certificates of insurance, and notify building staff when rentals are approved.
• Reconcile the facility rental calendar to executed agreements to ensure all rental procedures are followed.
• Manage FCI Collections receivables and payments.

Employee Benefit Reconciliation

Priority: Essential Percent of Time: 30%

• Ensure accurate self-funding and insurance billings.
• Health and Dental Claims Billing processing.
• Monitor COBRA participation and work with third-party providers to maintain accurate billing.
• Maintain and verify employee benefit deductions in both the provider online systems and the Districts finance system for health, dental, vision, life and LTD insurances.

Banking/Deposits/General Accounting:

Priority: Essential Percent of Time: 15%

• Prepare and enter bank deposits in the finance system.
• Process nutrition services and print shop general ledger entries from schools into the finance system.
• Manage mental health providers operating within schools to ensure required procedures and documentation are completed.
• Provides backup support to the Accounting Specialist, including processing journal entries and check runs; handling School Pay deposit imports and inquiries; and managing daily ACH returns, corrections, and Positive Pay items.
• Perform other duties as assigned.

Accounts Payable

Priority: Essential Percent of Time: 15%

• Enter monthly accounts payable invoices.
• Provide support in processing and monitoring the accounts payable email inbox in the absence of the Accounts Payable Supervisor.

Minimum Qualifications

• High school diploma or GED
• Associate Degree in Accounting or related field
• Three years of relevant accounting experience
• High proficiency in Microsoft Office Suite
• Strong organizational skills and attention to detail
• Ability to use software to develop spreadsheet, perform data analysis and Excel pivot tables.
• Strong analytical and research skills
• Ability to interpret data and identify discrepancies.
• Ability to communicate effectively with a variety of audiences.
• Strong time management skills with ability to meet deadlines.

Preferred Qualifications

• Bachelors degree in accounting, Finance, or similar field
• Public Accounting or School Experience

Reports to

Director of Accounting

Application Procedure

All applications must be made via www.applitrack.com/fargo/onlineapp. Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties.

Additional Information

• Job type: Full time 12 Months
• Schedule: Monday through Friday
• Benefits eligible
• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Accounting/Auditing and Administrative
• Industries: Education Administration Programs and Accounting