Job Details

Are you looking for an opportunity to leverage your talents in a growing organization? We have excellent opportunities within The Arthur Companies for people that have a desire to grow in their careers, possess strong customer service skills, have an attention to detail, uphold safety requirements and enjoy working in a team oriented environment.

Position Summary

The Purchasing Coordinator supports purchasing and procurement activities across The Arthur Companies by coordinating purchase orders, maintaining vendor relationships, and ensuring timely and accurate delivery of goods and services. This role works closely with operations, accounting, and leadership to support inventory availability, cost control, and efficient purchasing processes across multiple business units and locations.

Key Responsibilities

Purchasing & Order Coordination

• Create, process, and track purchase orders in accordance with company policies
• Coordinate purchasing needs with grain, agronomy, fertilizer, and birdseed operations
• Confirm pricing, quantities, delivery schedules, and receiving requirements
• Resolve order discrepancies, shortages, or delivery issues

Vendor Management

• Communicate with vendors regarding pricing, availability, lead times, and contracts
• Assist with onboarding new vendors and maintaining vendor documentation (W-9s, contracts, pricing agreements)
• Support vendor performance tracking and issue resolution

Inventory & Cost Support

• Monitor inventory levels and coordinate replenishment orders as needed
• Assist with cost updates and pricing changes within purchasing or ERP systems
• Support accurate cost tracking and approval workflows

Cross-Functional Collaboration

• Partner with accounting on invoice matching, three-way matching, and discrepancy resolution
• Coordinate with operations to ensure accurate receiving and documentation
• Support internal controls, audits, and purchasing compliance

Process Improvement & Reporting

• Maintain purchasing logs, reports, and documentation
• Identify opportunities to improve purchasing efficiency, consistency, and accuracy
• Assist with system updates, testing, and documentation related to purchasing processes

Qualifications

Required

• High school diploma or equivalent; associate's degree preferred
• 2+ years of experience in purchasing, procurement, or administrative support
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office, particularly Excel
• Strong communication and follow-up skills

Preferred

• Experience in agribusiness, grain handling, agronomy, fertilizer, or operations
• Experience with ERP or purchasing systems (Microsoft F&O preferred)
• Familiarity with inventory management and supply chain processes

Skills & Competencies

• Detail-oriented with strong accuracy
• Ability to manage multiple priorities in a fast-paced, seasonal environment
• Customer-focused and collaborative
• Strong problem-solving and follow-through skills

Work Environment & Physical Requirements

• Office-based with regular interaction across departments and locations
• Occasional lifting up to 25 lbs
• May require limited travel to company locations

ABOUT THE COMPANY:

The Arthur Companies is a diversified agricultural business that includes grain, agronomy services, birdseed and a fertilizer company. There is a proud tradition of customer service excellence in all that we do that dates back to 1906. We are privately owned and operated, putting business decisions close to our team. Please visit our website (www.arthurcompanies.com) for additional information.

DISCLAIMER:

This job description is not a complete description of responsibility, but reflects the general qualifications, duties and/or responsibilities necessary to perform this position. Arthur Companies reserves the right to revise the job description as circumstances warrant. Arthur Companies is an at-will employer, which means that either the employee or the company may terminate the relationship at any time, with or without notice, and with or without cause. We are an equal opportunity employer.