Job Details

Job Summary

The IT Asset Administrator will be responsible for maximizing the value derived from our IT solutions, controlling costs associated with IT assets, and effectively managing risks related to our technology assets. This role involves maintaining an accurate inventory of IT assets, managing their lifecycle from acquisition to disposal, overseeing software licenses and responding to audit examiner reporting requests.

Responsibilities

Asset Lifecycle Management:

• Maintain a comprehensive and accurate inventory of all IT hardware, software, and licenses.
• Manage the entire lifecycle of IT assets, including planning, procurement, deployment, maintenance, and secure disposal.
• Implement and manage IT asset management policies, procedures, and processes.
• Track asset usage to identify underutilized resources and facilitate reallocation of unused/underutilized devices.

• Partner with leadership to monitor software licensing compliance, ensuring adherence to vendor agreements and managing renewals proactively.
• Conduct regular audits to ensure compliance with software licensing agreements and prepare evidence for audits.

• Collaborate with IT and finance teams to optimize IT spending, negotiate better contracts, and ensure assets align with strategic goals.
• Provide the leadership team with data-driven insights into asset performance, lifecycle trends, and future needs to inform strategic planning and budgeting.
• Identify and eliminate "ghost assets" and optimize software license usage to prevent unnecessary purchases and support costs.

• Mitigate security risks by tracking all devices and software, ensuring they are properly patched, updated, and decommissioned to prevent vulnerabilities through collaboration with IT Security and Information Security teams.
• Oversee the secure and environmentally responsible disposal of obsolete equipment, ensuring sensitive data is wiped and compliance with e-waste regulations.
• Identify and assess risks associated with IT assets and implement strategies to minimize them.

• Work closely with leadership and IT teams to ensure seamless asset management processes across the organization.
• Generate regular reports on asset utilization, costs, compliance, and performance for management review.
• Review vendor relationships and service agreements effectively.

• Know by name and face as many customers and employees as possible, calling them by name as often as possible.
• Know and practice LOCBUTN, our Golden Rules, and Bell Bank Customer Service Standards.
• Know, understand, and live the company values and bottom line.
• Conduct activities consistent with established Bell Bank policies, procedures and systems, the Bell Bank Employee Conduct policies, the Bank Secrecy Act and all applicable state and federal laws and regulations.
• All employees are responsible for information security, including compliance with policies and standards which protect sensitive information.
• Prompt and reliable attendance.
• Perform other duties as assigned.

• Bachelor's degree in information technology, business administration, or a related field; or equivalent work experience.
• 4-6 years of experience in IT Asset Management, IT operations, or procurement.
• Experience with ITAM tools.
• Familiarity with ITIL/IT Service Management best practices preferred.

• Analytical Thinking: Ability to analyze asset utilization, performance, and trends to identify optimization opportunities.
• Attention to Detail: Meticulous in maintaining accurate records and conducting audits.
• Communication Skills: Strong verbal and written communication skills for collaborating with teams, negotiating with vendors, and reporting to management.
• Problem-Solving: Skilled in identifying issues related to IT asset management and implementing effective solutions.
• Organizational Skills: Excellent ability to manage multiple tasks, prioritize responsibilities, and maintain structured data.
• Negotiation Skills: Ability to negotiate favorable terms and contracts with vendors.
• Risk Management: Understanding of how to identify, assess, and mitigate risks associated with IT assets.
• Strong understanding of IT asset lifecycle processes, including hardware and software asset management (HAM and SAM).
• Knowledge of software licensing models, vendor management, and contract negotiation.