Job Details

About the job Remote Vacation Planning and Scheduling Specialist

We are looking for dependable and organized individuals to assist with vacation planning and scheduling coordination in a flexible remote role. This position is ideal for those who enjoy structured planning, managing details, and helping clients stay organized.

In this role, you will communicate with clients to understand travel preferences, schedules, and budgets. You will research destinations, accommodations, transportation, and activities, then assist with coordinating bookings and organizing clear travel plans. Responsibilities include confirming details, preparing documentation, and maintaining accurate records.

This role focuses on planning support, scheduling coordination, and consistent communication rather than direct sales. Success comes from strong time management and attention to detail.

Key Responsibilities

• Gather scheduling needs, travel preferences, and planning details
• Research destinations, accommodations, and travel options
• Coordinate bookings and confirm reservation details
• Organize travel schedules and timelines
• Prepare documentation and confirmations
• Provide updates and ongoing support
• Maintain accurate records

• Strong communication and customer service skills
• Excellent organization and time management abilities
• Attention to detail and reliability
• Ability to work independently in a remote setting
• Experience in planning, coordination, or travel roles is a plus (not required)
• Comfortable using online systems and tools
• Must be authorized to work in the United States, Mexico, the United Kingdom, Spain, or Australia

• Flexible remote work structure
• Structured onboarding and training
• Ongoing professional support
• Access to travel planning tools and resources
• Opportunities for growth and development