Job Details

Accounts Payable And Vendor Management

Position Summary: Keying vendor invoices into GP in a timely manner. Along with ensuring timely payments, vendor maintenance, and workflows need to be watched so vendor discounts are taken correctly and that invoices and Purchase Orders match.

Primary Roles and Responsibilities:

• Accounts Payable Vendor Management
• P-Card Management
• Customer Service Activities

Accountable for paying vendor invoices on time (O'Day Equipment LLC, O'Day Management Inc, O'Day Tank & Steel LLC, Business Properties, LLC & Delta Delta LLC)

Maintain A/P workflows & obtain proper approvals

Enter A/P invoices into system for payment

Collating A/P documents into Doclink

Resolve vendor inquiries for Accounts Payable

Reconcile vendor statements

Mail vendor checks

Complete Vendor credit applications per vendor requests

Complete product price changes based on vendor invoices received

Follow-up on open vendor credit memos to receive check reimbursements

Reconcile credit card receipts & statements

Issue & cancel company credit cards as required

Ongoing system maintenance on credit card system

Adjust monthly credit limits as needed

Maintain monthly use tax list on company purchases

Purchases from vendors and internet

Accuracy of Vendor information/details in GP W9's & 1099's

Payment remittance

Review Vendor data in the GP system for accuracy and proper documentation

Print & mail year-end 1099's for all companies

Purchase Order Reconciliation

Resolve PO vs Payable invoice discrepancies with purchasing

Costs or parts do not match

No PO in system

Maintain company vehicle lease schedules

Notify CFO as we come to the end of each lease on the vehicles

Unclaimed Property Processing

Review uncashed checks

Generate Due Diligence letters

Review Mid-September to meet the 30 day deadline

File applicable state reports

Filing October 31

Accountable for backup switchboard as needed

Normal hours, 8 a.m. to 5 p.m.

Secondary Activities:

• Backup accounting department as needed
• Backup mainline phones
• Cross Train in other accounting area
• Generate PO's Sub contractors & Equipment rentals for WOs
• Building Maintenance/supplies Equipment Purchases
• Use non-inventory items so they bill directly to expense accounts
• Communicate potential problems/trends to managers
• Backup collating for DocLink
• Other duties as assigned